Less paperwork. More time with students.
We embed a senior Fractional Deployed Engineer (FDE) with your administrative team to build AI tools around how your program actually runs. AI drafts. Your staff reviews and decides.
Your staff became educators and clinicians, not typists.
Documentation eats the day.
Session notes, progress notes, and parent updates get written at the end of the day, from memory.
The same facts get typed three times.
Into a form, a spreadsheet, and an email.
Admin work keeps growing.
Scheduling, staff documentation for RBTs and paraprofessionals, and reporting pull leaders away from their teams.
Generic tools don't fit.
Off-the-shelf software rarely matches how your program, your forms, or your staff actually work.
Privacy comes first.
You need anything new to respect families and student privacy before it saves anyone a minute.
Built with your team, around your workflows
Every program is different, so we build with you. Here's what exists today and what we build together.
Classroom session to staff-reviewed drafts.
A session recording is transcribed. AI drafts notes, a parent email, and a lesson plan. A teacher reviews and edits each draft. Nothing is used until a person approves it.
Documentation drafts.
Draft progress notes and session summaries in your format, for staff to review and sign off.
Admin workflow tools.
Take re-keying out of scheduling, staff documentation, and reporting handoffs.
Planning support.
Help staff draft individualized learning and lesson plans from their own notes, for review by the responsible educator or clinician.
Program knowledge base.
Make your policies, procedures, and training materials easy for staff to search and ask about.
How we handle privacy
We design privacy in from the start. Demos use fictional data only. A person on your staff reviews every AI draft before it is used. We agree how data is handled with you, in writing, before any real records are involved.
Start small. See it work. Then build.
Phase 1: Operations & Data Readiness Audit.
About 2–3 weeks. We pick one workflow with you and build a working prototype on a sample of your data, in your own environment (or ours, with your written approval), then give you a short readout.
Price: $4,000, credited toward Phase 2 if you continue.
Phase 2: Fractional Deployed Engineer.
A 90-day engagement, committed quarterly. Your FDE builds, deploys, and trains your staff, shipping in short cycles. A person on your team approves every change.
Price: $14,000/month, committed quarterly (90-day engagement).
Ongoing maintenance and improvement available after launch.
FAQ
Do you replace our student information system or practice management software?
No. We build around the systems you already run. They stay the system of record.
Will AI write documents that go out without review?
No. AI drafts. A person on your staff reviews, edits, and approves before anything is used.
Do we need our own IT or engineering team?
No. Your FDE does the engineering and works with whoever manages your systems today. We train your staff so they're confident using what we build.
What happens after the build?
Your team owns what we build, with documentation and training. Ongoing maintenance and improvement available after launch.
See what this could look like in your program.
Start with a free intro conversation. We'll walk through your biggest paperwork bottleneck, show you our classroom demo on fictional data, and tell you plainly whether a prototype makes sense.
No commitment required. See what custom AI looks like in your workflows.